NXT GEN FC (“we”, “our”, “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website [www.nxtgenfc.com], register with the club, or take part in our activities.

1. Who We Are
NXT GEN FC is a grassroots football club operating in [insert local area/town]. We offer coaching, training, and competitive football opportunities for young people and are committed to safeguarding all members of our community.

2. What Information We Collect
We may collect and process the following personal

a. For Players and Parents:

Name and contact details (player and parent/guardian)
Date of birth and age group
Medical information (e.g., allergies, conditions)
Emergency contact details
Photographs and videos (from matches or training)
Consent forms
b. For Website Users:

IP address and browser type
Website usage data (via cookies)
Contact form messages or email subscriptions
c. For Coaches, Staff, and Volunteers:

Contact and ID details
DBS checks or safeguarding credentials
Role or qualifications within the club
3. How We Use Your Information
We collect and use your personal data for the following purposes:

Registering players and managing teams
Communicating with players and parents
Organising fixtures, training sessions, and club events
Handling medical or emergency situations
Sharing updates or newsletters (if you opt-in)
Promoting the club (with media consent)
Ensuring safeguarding and legal compliance
4. Legal Basis for Processing
We process your personal data under the following legal bases:

Consent (e.g., for email communications or photography)
Contract (e.g., for registering players or volunteers)
Legal obligation (e.g., safeguarding and medical safety)
Legitimate interests (e.g., running and improving club operations)
5. Who We Share Your Data With
We do not sell your personal data.

We may share limited information with:

Local leagues and football governing bodies (e.g., The FA or County FA)
Coaches and volunteers (for team management)
Emergency services (in case of a medical issue)
Third-party services used for club operations (e.g., booking platforms)
All third parties are required to keep your data secure and only use it in accordance with the law.

6. Photos and Media
Photographs and videos may be taken during matches, training sessions, and events. These may be used on our website, social media, or promotional materials.

You may opt out at any time by contacting us in writing.

7. How We Protect Your Data
We store personal data securely and limit access to those who need it. We take steps to prevent unauthorised access, alteration, disclosure, or destruction of your data.

8. Data Retention
We will only retain your data for as long as necessary for the purposes outlined above. For example:

Registration data is kept for the current and previous seasons.
Consent and medical forms are retained while a player is active.
Volunteer and coach data may be kept longer for safeguarding compliance.