NXT GEN FC (“we”, “our”, “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website [www.nxtgenfc.com], register with the club, or take part in our activities.

1. Who We Are
NXT GEN FC is a grassroots football club operating in [insert local area/town]. We offer coaching, training, and competitive football opportunities for young people and are committed to safeguarding all members of our community.

2. What Information We Collect
We may collect and process the following personal data:

a. For Players and Parents:

Name and contact details (player and parent/guardian)
Date of birth and age group
Medical information (e.g., allergies, conditions)
Emergency contact details
Photographs and videos (from matches or training)
Consent forms
b. For Website Users:

IP address and browser type
Website usage data (via cookies)
Contact form messages or email subscriptions
c. For Coaches, Staff, and Volunteers:

Contact and ID details
DBS checks or safeguarding credentials
Role or qualifications within the club
3. How We Use Your Information
We collect and use your personal data for the following purposes:

Registering players and managing teams
Communicating with players and parents
Organising fixtures, training sessions, and club events
Handling medical or emergency situations
Sharing updates or newsletters (if you opt-in)
Promoting the club (with media consent)
Ensuring safeguarding and legal compliance
4. Legal Basis for Processing
We process your personal data under the following legal bases:

Consent (e.g., for email communications or photography)
Contract (e.g., for registering players or volunteers)
Legal obligation (e.g., safeguarding and medical safety)
Legitimate interests (e.g., running and improving club operations)
5. Who We Share Your Data With
We do not sell your personal data.

We may share limited information with:

Local leagues and football governing bodies (e.g., The FA or County FA)
Coaches and volunteers (for team management)
Emergency services (in case of a medical issue)
Third-party services used for club operations (e.g., booking platforms)
All third parties are required to keep your data secure and only use it in accordance with the law.

6. Photos and Media
Photographs and videos may be taken during matches, training sessions, and events. These may be used on our website, social media, or promotional materials.

You may opt out at any time by contacting us in writing.

7. How We Protect Your Data
We store personal data securely and limit access to those who need it. We take steps to prevent unauthorised access, alteration, disclosure, or destruction of your data.

8. Data Retention
We will only retain your data for as long as necessary for the purposes outlined above. For example:

Registration data is kept for the current and previous seasons.
Consent and medical forms are retained while a player is active.
Volunteer and coach data may be kept longer for safeguarding compliance.

NXT GEN FC (“we”, “our”, “us”) is committed to ensuring the lawful, fair, and transparent handling of all personal data we collect and process. As a grassroots football club working closely with young people and families, we take data protection seriously and comply fully with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Purpose of the Policy
This policy explains how NXT GEN FC handles personal data relating to players, parents, coaches, volunteers, and supporters. It applies to all staff, volunteers, and anyone handling data on behalf of the club.

2. Scope
This policy covers all personal and sensitive data processed by the club, whether in digital or paper form, including:

Player registration details
Emergency contact and medical information
Volunteer and coaching records
Match footage and photographs
Email and communication records
3. Key Data Protection Principles
We adhere to the following principles when processing personal data:

Lawfulness, fairness, and transparency – We explain what we collect and why.
Purpose limitation – Data is collected for specific, explicit purposes.
Data minimisation – We only collect what is necessary.
Accuracy – We keep information up to date.
Storage limitation – We retain data only as long as necessary.
Integrity and confidentiality – We keep data secure.
Accountability – We take responsibility for compliance.
4. Lawful Bases for Processing
We process personal data under the following lawful bases:

Consent – e.g., for media or marketing
Contract – e.g., when registering players
Legal obligation – e.g., safeguarding or health and safety
Legitimate interests – e.g., communicating with members
5. Children’s Data
We collect and store children’s data only with parental/guardian consent and strictly for club purposes such as registration, team management, and safety. Additional care is taken with storing and accessing children's personal and medical information.

6. Data Security
We implement appropriate measures to safeguard personal data, including:

Password-protected files and systems
Secure online registration platforms
Limited access to sensitive data
Locked physical storage (for paper forms)
Staff and volunteer training on data handling
7. Data Sharing
We only share personal data when necessary and appropriate, such as:

With league organisers, governing bodies (e.g., The FA)
For safeguarding or emergency situations
With service providers (e.g., for online registration or kit ordering)
We do not sell or share data for commercial purposes.

8. Data Retention
We retain data only for as long as necessary:

Registration and emergency contact details: kept for the duration of participation + 1 season
Safeguarding records: retained per legal requirements
Consent and media forms: reviewed annually or upon withdrawal of consent

1. Acceptance of Terms
By accessing or using our Website, you confirm that you have read, understood, and agree to be bound by these Terms and Conditions. If you are under 18 years of age, you must have permission from a parent or guardian to use the site.

2. Purpose of the Website
The Website is designed to provide information and updates about NXT GEN FC, including training schedules, events, player registration, match results, news, and community activities. We also use the Website to communicate with players, parents, coaches, and supporters.

3. Registration and Accounts
To register a player, sign up for a programme, or access certain parts of the Website, you may need to provide personal information. You agree that all information provided is accurate and up to date.
We reserve the right to suspend or delete accounts if false information is provided or if the Website is misused.

4. Use of Content
All content on this Website, including photos, videos, club logos, text, and designs, is the property of NXT GEN FC or used with permission. You may not copy, reproduce, or use any material without our written consent, except for personal and non-commercial use.
If you would like to use our content for promotional or community purposes, please contact us for permission.

5. Photos and Media
By registering a player or attending a club event, you grant NXT GEN FC permission to use photographs and videos taken during activities for promotional purposes, including on the Website and social media.
If you do not wish for you or your child to appear in such materials, please inform us in writing.

6. Code of Conduct
You agree to use the Website respectfully and responsibly. Abusive language, inappropriate content, or spam will not be tolerated and may result in account termination or being blocked from the Website.
We expect all members, players, parents, and supporters to uphold the values of respect, inclusion, and fair play—both online and offline.

7. Third-Party Links
Our Website may contain links to third-party sites (e.g., registration platforms, merchandise providers, social media). We are not responsible for the content or privacy practices of those websites.

8. Privacy and Data Protection
We are committed to protecting your privacy. Any personal data collected through forms or accounts will be handled according to our Privacy Policy, in line with UK GDPR and data protection laws.
We only collect the information necessary for club operations and will never sell your data to third parties.

9. Changes to Terms
We may update these Terms and Conditions from time to time. Changes will be posted on this page and take effect immediately. Continued use of the Website means you accept the updated terms.

11. Contact Us
If you have any questions about these Terms and Conditions or the use of our Website, please contact us.